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Date Posted:  8/7/2017 Job ID: 04741 Employment Type: Full-Time
Position Title:  Human Resources Assistant Entry Level: No      Job Function:  HR Generalist
Min. Education: High-School Min. Experience: 2 years
Company Name:  The Scripps Research Institute            Company Type: Employer  Company Industry: Biotech Research Institute
Contact Person:  Jennifer Brown Contact #:   Location(s): Jupiter, FL
Contact Email:


Position description

The Scripps Research Institute is currently seeking a Human Resources Assistant II for its Florida facility. The selected candidate will perform general clerical functions in support of, and as back up to members of, the Scripps Florida Human Resources Team in the areas of talent acquisition, training, benefits administration, record-keeping, and HRIS. 

• Prepares new hire packets, may assist with the preparation of offer letters and welcome letters. 
• Performs general clerical duties such as photocopying, scanning, filing, faxing, answering phones/routing calls, drafting correspondence and other communication pieces, ordering supplies, etc.
• Schedules appointments for on-site, telephone, and/or video interviews: coordinating calendars with hiring departments. May pre-screen candidates for qualifications, availability, and/or salary expectations as directed by the recruiting staff prior to scheduling interviews. May administer applicant skills tests.
• Completes onboarding process for all members of the Scripps Florida community including explaining paperwork to new hires and responding to questions; collects and reviews required documents and troubleshoots missing or incorrect information; schedules orientation; conducts new hire check-in and coordinates with other departments; processes paperwork; creates electronic I-9 records, and may coordinate foreign scholar on-boarding with International Services Office staff.
• Coordinates the distribution of checks, timesheets, PAF’s, and various mail to the department.
• May assist with annual open enrollment process which may include paperwork flow and management, developing communications, reviewing employee changes, coordinating confirmation statements and resolving employee inquiries.
• Creates, maintains, and retains HR records. Assists in ensuring on site HR Records are in compliance and maintains confidential human resource information/data. 
• Responds to basic and routine inquiries regarding HR procedures and processes.
• Assists with exit processing.
• Assists with updating department forms and supplies.
• Maintains stability and accuracy of internal ID system and printer;
• Assists creation of ID system badges;
• Works with HR department on special projects.
• Responds proactively to employee and management issues and concerns with empathy, confidentiality and integrity.
• May coordinate logistics and room set-up for training events.
• May prepare, track and maintain department and staff expense reimbursement records.
• May track department expenditures and reconcile budget spreadsheet.
• May assist with application on-boarding. 
• May perform data entry of personnel actions changes in HRIS system.
• Performs other duties as assigned.

Requires a high school diploma or the equivalent (GED). Bachelor degree in a related field desirable.

Minimum of 2 years of administrative and/or clerical experience in Human Resources required.


Date Posted:  8/3/2017 Job ID:  Employment Type: Full-Time
Position Title:  Senior Human Resources Manager - Office Administrator Entry Level: No      Job Function:  HR Generalist 
Organizational Development 
Employee Relations 
Min. Education: Bachelors Min. Experience: 10
Company Name:  Confidential              Company Type: Employer  Company Industry: Financial
Contact Person:   Contact #:   Location(s): West Palm Beach 
Contact Email:


Position description

Financial Firm in West Palm Beach has a DIRECT HIRE opening for a Senior Human Resources Professional / Office Administrator.  This is a very professional, well-established and growing office in a beautiful office!  In this role you will assist with:

Human Resources:  
Performance Management
Recruiting for high level positions
Compensation Analysis
Employee relations 
Update and create job descriptions
Support all Firm policies and procedures

Office Administration: 
Manage administrative staff
Coordinate office build-out expansion
Organize maintenance, renovation and security with building management, 
Approve office supplies and equipment purchases with the appropriate department as well as outside vendors for telephone, computer, online services and office support, as needed

Minimum 8-10 years of human resource, law firm administration and/or management experience, preferably in a small to mid-size office.
Strong management skills with prior direct supervisory responsibility.
Excellent oral and written communications skills.
Strong relationship management skills.
Ability to work in a very fast-paced environment and adapt to changes.
Innovative and creative in approaching the administrative office functions.
Highly detail oriented and ability to multi-task.
Proficient in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint). 


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